The following is excerpted from Paradigm Design's proposal to the Town, dated January 8, 2004, for additional consulting services relating to the Franklin Park Trail.

UNDERSTANDING OF THE PROJECT

• I understand that the general objective of this project is to provide professional design assistance, facilitation and coordination to the Round Hill Streetscape Master Plan Steering Committee in preparing its recommendations to Loudoun County for the design of the portion of the Franklin Park Trail project that goes through the Town.

• The project will require close coordination with the overall Streetscape Master Plan. It will entail a series of work sessions with the Franklin Park Trail Subcommittee, as well as coordination with the Streetscape Steering Committee, the Town Council and the County project manager and engineers for the project.

• In addition, the project will require the preparation of specific design detail studies and alternatives for streetscape improvements that are included in the Trail project, at the direction of the Trail Subcommittee.

• The timeline of the project will generally parallel the timeline of the Streetscape Master Plan – however, it will be modified by the specific timeline of the design phase of the Franklin Park Trail project, which is under the purview of Loudoun County.

• All base materials and engineering plans for the project will be provided by Loudoun County and their consultants. The Town of Round Hill will make available to Paradigm Design any base maps or data relating to the project.

• Upon completion of the work, all drawings and work materials will become the property of the Town of Round Hill.

WORK TASKS AND PRODUCTS

The following outline describes the professional services proposed, as well as the deliverable products and overall design process.

1. Facilitation of Subcommittee Work Sessions
The consultant will facilitate and lead two to three work sessions with the Trail subcommittee in the Town office, with the overall objective of confirming the subcommittee’s final recommendations on streetscape design elements for the Trail project.

The consultant will prepare written summaries of the discussion and conclusions from each work session.

2. Preparation of Alternative Plans and Design Detail Sketches
In conjunction with the work sessions, the consultant will prepare eight to ten alternative plans and design detail sketches for the project which may include the following elements:

• Sidewalks & Trails
• Trail Underpass design
• Crosswalks
• Street Lights
• Street Furniture (Benches, Waste Receptacles, etc.)

The drawings will be produced as a combination of computerized design plans, photo montages, material samples and hand drawn perspective sketches.

3. Presentation of Samples and Recommendations for Materials & Design Elements
The consultant will research, analyze and prepare recommendations for materials and products for construction elements such as sidewalk pavers, streetlights, benches, etc. The analysis will include probable cost estimates and maintenance, repair and life cycle cost considerations. The recommendations will be presented to the subcommittee in the form of written summaries, photographs and material samples.

4. Preparation of Summary Recommendations Memorandum.
The consultant will prepare a technical memorandum summarizing the subcommittee’s decisions on design and construction materials for the Trail project, suitable for presentation to the County and inclusion in the Streetscape Master Plan document.

5. Presentation of Final Recommendations to Town Council.
The consultant will present the Technical Memorandum and the final recommendations of the Subcommittee to the Town Council.

6. Meeting with County Officials to present Final Recommendations.
The consultant will conduct a meeting with the appropriate County officials to present the Technical Memorandum and the final recommendations of the Subcommittee for the Franklin Park Trail improvements.

7. Review and Coordination of Final Engineering Documentation
The consultant will maintain close contact with the County Engineers throughout the design development and final construction document phases of the project. The consultant will periodically review the County documents and work with the County Engineers to ensure that the final plans accord with all of the Town’s recommendations and the Technical Memorandum of the Subcommittee.